Page tree

Skip to end of metadata
Go to start of metadata

Formation and order processing in 1C UT 11.4

Formation and processing of an order in 1C UT 10.3

There are several ways to place an order using the Agora portal  :

  • From the  catalog of goods .
  • From the Orders section  .
  • Using an  xls / csv file .
  • From the Cart section .

Below we will consider each of the ways so that you can choose the most convenient. 

Formation of orders from the product catalog

To place an order using  the  product catalog ,  you must:

Go to the Catalog section  , select the required product and click the Buy button  :

If the product has  modifications * , then a window of various characteristics of the product opens, in which you must select the product that meets your requirements:

* Product modification  product  characteristics, for example, one model of a mobile phone can have a different amount of memory or color.

The screenshot shows the available modifications to the product " Fir-tree Valerio".

After specifying the required quantity of the product, click the Add to Cart  button  at the bottom of the window that opens to add the product to the cart. 

When you hover over the Basket tab   a pop-up window will open in which the products added to the basket will be displayed:

To place an order, go to the Basket  section  and set the delivery conditions: 

  • Comment  - required  comments for the order.
  • Delivery  address - address for the delivery of goods,  in the case of delivery by the supplier (seller). If the delivery method is Pickup,  then the field can be left blank. 
  • Delivery method  - the method of delivery of goods, possible options: pickup, delivery to the point of delivery of goods, courier service (courier) or mail. Delivery conditions depend on the supplier whose products you intend to purchase.  
  • Payment method  -  used payment method (cash / bank transfer). 
  • Desired date of shipment  -  required date of delivery of goods. 
  • Prepayment  percentage - the  percentage of prepayment of the amount of goods, the need to display this field depends on the conditions of sale of goods by the supplier. 
  • Deferral of payment  - the  required number of days, in the case of working with the supplier on a postpay basis or with a credit limit, the need to display this field depends on the conditions for the sale of goods by the supplier. 
  • Consignees  - selection of a template  with the previously specified delivery details. In the Consignees section, you can specify a "template" with the details for the delivery of goods. When placing an order, in the Consignees  section,  you can select the previously created  "template" , which is convenient for long-term cooperation with the supplier.  

After filling in all the necessary conditions, you can save the order as a  Draft,  so that, if necessary, return to editing it. An order in draft status  will not be  issued. 

If necessary, you can edit the completed order by clicking on the Edit Order button  Editing allows you to: 

  • Change the quantity of goods in the order.
  • Leave a comment on a  specific product.
  • Change the warehouse from where the order will be delivered. The presence / absence of this section depends on the logic of the supplier. If the product is in several warehouses, the buyer  may be given the opportunity to select the desired warehouse. This is true when the goods being processed are not enough in one of the warehouses, but in the other warehouse  there is the required quantity 

If the completed order does not require changes, click the Checkout button  .

Place an order using the Orders section 

To place an order using the Orders section,  click on the Orders tab  in the top menu In the window that opens, a list of previously completed orders that can be filtered using the side filtering panel will be available. 

To place a new order, select the supplier and click the Create order button  :

(info) To place an order using the Orders section   it is necessary that there are no  goods in the basket  . When you try to place an order with the goods in the basket, a notification of the form: 

Unable to create new order. There are already items in the basket.

If there are no products in the basket, a transition will be made to the Basket section   where you can select the necessary product by clicking the Add new product button   and set the delivery conditions: 

After the necessary goods are added and all delivery conditions are indicated, click the Save Changes button  , and then click the Checkout
button  . If, for any reason, you need to cancel the order before placing it, just click the Cancel Order button , which is also shown in the screenshot above.

Checkout using an .xls / .csv file

Placement of an order using an XLS / CSV file is relevant in case of periodic purchase of the same product, since to use this functionality you need to know the article number. The article is a digital or literal value used to identify the product.

To place an order using an  XLS / CSV file, go to the Basket  or  Orders  section  to download a template in XLS format, which you can later use to place an order:

After clicking on the Download template button  , a file with the extension .CSV will be downloaded to the computer 

After opening the downloaded file in Excel, it will contain  only 2 columns: 

  1. Vendor code.
  2. Amount.

Value 123456 is the article of goods, value 23 is the quantity of goods.

Value 99999 - article of goods, value 123 - quantity of goods. 

If you need to specify the modification of goods, you can create a third column, which will contain the name of the modification.

If you open the CSV file in a text editor, then the columns will be absent, since this format implies separation by a sign ;

An example of a downloaded file opened in a text editor: 

123456; 23
99999; 123

The number of lines can be unlimited, so using a CSV file you can place an order with any number of product positions.

For example, a file may look like this:

After the file contains the required number of product items and their article numbers are indicated, click the Download from file button   which is also available in the Shopping  and  Orders sections  .

In the window that opens, select the field of the product identifier (article), which will be checked in the product catalog:

Click the Download  button  and specify the local path to the created file. 

At the next stage, indicate the modification of the product, if the product has it, but was not indicated in the file:

Click  Next, you  will be prompted to select a warehouse, in case of using several warehouses:

After choosing a warehouse, click Next to add all downloaded goods from the file to the cart.

To process goods from the basket, click the Checkout button  

Information displayed on the order

After the order has been completed, you will receive a notification that the order has been accepted by e-mail to the  address specified during registration.

To filter orders by status, click on the desired status on the left side of the page in the Orders section . 

You can check the status of the order after  placing it directly in the order itself. 

To pay for the order you need to print the invoice and pay it in a convenient way. To print an invoice, open the order page and click on the appropriate button.

The order page at the bottom displays its history, where you can see the date and time of the order, changes in its status, history of financial transactions, etc.

About all changes in the order (change of status, position, etc.) the system will send notifications by e-mail.

  • No labels