Formation of an agreement

After the procurement has been carried out and the winner has been selected, you can enter into an agreement with the selected supplier for the supply of goods or services. The formation of an agreement, its approval and signing can be done directly on the platform. This process falls under SRM.

Create a contract

At the end of the bidding procedure, the buyer must choose the winner. To do this, in the Choice of suppliers section, go to the desired auction and click on the Choose a winner button at the bottom of the page.

After that, the Create contract button will appear in the window of each winner.

By clicking on it, you will be taken to the Create contract for trading window. The information that was entered by the supplier and the buyer in the bidding procedure is pulled up automatically.

Agreement number — enter the number of the contract with the supplier.

Contract date — in the field, you can select the date of creation of the contract, different from the current one.

Term of contract — use the calendar to select the term for which the contract will be concluded.

Place of delivery of goods — the address to which the goods must be delivered.

Period fo delivery — the time period within which the goods must be delivered.

Terms of payment — the method of payment for the order specified at the stage of creating the purchase.

Terms of delivery —  the method of delivery of goods selected at the stage of creating an auction.

Notes/wishes — you can enter in the field additional information that you need to take into account when creating a contract.

Method of PF of contract formanion — select how the printed form of the contract will be formed. Automatically — the printed form will be generated based on the entered data. Manually — a window will appear for downloading a printed form of the contract, created by the buyer himself. Accepted file format is PDF.

Specification of the goods — when you click on the button view, the specification of goods will open in a new tab.

The following is information about the buyer and supplier. Data from personal accounts are pulled up automatically, but they can be changed if necessary. Required fields are marked with *.

After clicking the Save button, the contract will be generated.

The supplier will receive a notification by e-mail and personal account that the contract has been created.

Signing an agreement

In the supplier's personal account, he will be able to familiarize himself with the contract by clicking on its number in the Contracts section. In order for a contract to be displayed in the list, the contract type must be selected in the drop-down menu Purchase contracts.

The buyer who created the contract will be automatically redirected to the page where the contract status bar, information about it, as well as the buyer's and supplier's data will be displayed.

The supplier, after going to the contract, sees a similar page, except for the Edit button, it is available only to the buyer who organized the auction.

The buyer and the supplier can discuss the details of the contract and the necessary changes in the Discussion section, which is located at the bottom of the contract page, as well as in the AGORA Chat or through any other available communication channel.

Signing the contract and specifications using EDS

You can sign an agreement using an EDS inside the agreement window itself by clicking the Sign the Contract button.

It is also necessary to sign the specification if they are used on the project.

Clicking on the signing button will open a list of electronic signatures that can be used to sign documents. To sign, click the Choose all button next to the required signature.

When the contract and specification are signed by one party, notifications will be sent to the other party about the need to sign the documents.

After the documents are signed by both parties, the status in the line will change to The contract is signed.

Negotiation of a contract without signing an EDS

If electronic signatures are not used, it is possible to approve documents without them. To do this, click on the Negotiate a Contract (without ES).

And by the Agree on the Specification (without ES) to transfer the contract to the next status.

After agreeing on the contract, you can create an order. The process of creating an order is described on a separate page.