The bidding functionality has been expanded to give buyers the opportunity to conclude contracts with suppliers directly from the procurement procedures, and then sign contracts and product specifications using EDS and create purchase orders based on contracts. The buyer's work with SRM begins after the selection of the winners of the auction. The Create contract button will appear in the winners' windows.
By clicking on it, the buyer will be taken to a window where he will need to fill in the data on the basis of which the contract will be created.
When a new contract is saved, a notification will be sent to the supplier.
Also, when you go to the contract in the Contracts section of the personal accounts of the buyer and supplier, a discussion of possible changes in the comments will become available.
Before signing the contract, the buyer has the opportunity to make changes to it by clicking on the Edit button.
In addition, the created contract will have a status bar, according to which users will be able to track the stages of signing the contract and placing orders.
The names of the statuses and the colors of each of them can be configured by the platform administrator in the administrative panel.
The contract can be signed with the help of EDS or agreed without signing. When the document is signed by one of the parties (both the contract and the specification must be signed), a notification with a reminder will be sent to the other party.
After signing the contract and specification by both parties, the buyer will be able to proceed to ordering goods from the procurement. The number of orders is limited only by the volume of goods in the purchase. The buyer can create both one order and several, if it is necessary to stretch the deliveries in time.
At the moment when the last order is placed, the contract will go to the last status All orders are placed.
The new release of AGORA introduces the product moderation functionality, which will allow marketplace owners to assign responsible employees to moderate the products uploaded by suppliers. Product moderation is enabled on all deployed projects by default, so to get started, you just need to make a few simple settings in the administrative panel and create accounts of Assortment managers who will be responsible for moderating products.
It is worth noting separately that in the Assortment manager profile settings there is a checkbox Assign new suppliers during registration, which makes it easier to link new suppliers to assortment managers.
There are three scenarios for working with this setting:
- The checkbox is not marked in the profiles of managers. In this case, new suppliers who will register will not automatically receive an assortment manager, and will need to be added manually by the platform administrator.
- The checkbox is checked for only one manager. In this case, all newly registered suppliers on the site will be automatically linked to this manager.
- The checkbox is affixed to several managers. In this case, all new suppliers will be assigned to assortment managers one by one. The system will automatically check which of the managers has fewer suppliers assigned to it and link it to this user. If, when registering a supplier, the same number of suppliers is assigned to all managers, it will be assigned to the first manager in the Users list of the administrative panel.
In any of the scenarios for working with this setting, the site administrator has the ability to change the list of suppliers of a specific assortment manager and redistribute suppliers between them.
As with uploading a catalog without moderation, the supplier will need to add products to the platform in any way convenient for him. After uploading to the My catalog section, all product cards are assigned the status Waiting for moderation. This means that the products will not appear in the supplier's catalog until they are moderated by one of the Assortment managers.
In total, there are 4 moderation statuses in AGORA:
- Awaiting moderation — the product is not displayed in the buyer's catalog. Automatically assigned to all loaded products.
- Awaiting fix — if filling out the product card does not meet the requirements of the platform, the assortment manager selects this status and leaves a comment to the supplier with information about what needs to be corrected.
- Product rejected — the inventory manager selects this status if the item cannot be published on the platform.
- Product successfully moderated — if the product meets the requirements of the platform, the assortment manager selects this status. The product starts to appear in the buyer's catalog.
In order for the supplier and the assortment manager to discuss possible changes in the product cards, AGORA developers have added the Product moderation (discussion) section.