Procedure card

You can go to the procedure card in several ways:

1) From the "My procedures" section, by clicking on its line.

The My Procedures section will display all procurement procedures, but they can be filtered by the Active, Under Approval, Completed, and Cancelled tabs.

2) From the link in the notification list in your personal account.

At the top of the page on the right there is a bell button, by clicking on it you will be taken to the system notifications tab.

The button will indicate the number of notifications received that have not yet been read. Such notifications are marked with a red dot. If the notification has already been read, it will not be marked with a red dot. 

From the notification, you can go directly to the desired procedure. To do this, simply click on the link with its number.

3) Using the link from the email notification.

Notifications will be sent to the email specified during registration.

Search procedures

You can search for procurement procedures by name or by procedure number via the search bar. The search will be successfully performed even by partial matches if there are typos in the query. The case does not affect the search results.

By clicking on the cross, the search query will be reset.

You can also use the advanced filter. To do this, click on the Filter button, and in the window that opens, select the fields by which you plan to filter the procurement procedures.

Filtering can be performed

• by procurement procedure number,
• by its name,
• by procurement procedure type,
• by procedure status,
• by proposal number,
• by proposal status,
• by procedure publication date,
• by proposal submission deadline.

In the date fields, you can specify not only a specific date, but also a time period between dates.

You can apply several different filters at the same time when searching. After filling in the filters, click the Show results button to see the procurement procedures that fall under the specified filtering.

In addition, for convenience, there is additional filtering of procedures by the proposals attached to them, if you submitted them, and by the status of the proposals, which is displayed directly in the table with procurement procedures. Click the filter button in the status column and select the desired values. Then click the Apply button so that the filtering by statuses is applied to the list of procedures.

To return the entire list of procedures to its original view, you can clear the filter, click the Apply button. After that, all procurement procedures will be displayed again.

Procedure parameters

To go to the procedure card, click on its line.

The top of the page will contain the basic information on the procurement procedure:

• Name of the procurement procedure - the name of the procedure;
• Status - the current status of the procedure;
• Number of items - the number of items in the procurement procedure;
• Created by - the name of the user who created the procedure;
• Publication date - the date and time of publication of the procedure;
• Start date and End date - the date and time of the start and end of the procedure. The difference from offline procedures is that the English reduction will display the start date and end date of the procedure, as well as its duration.

The Offer field will contain your offer number after the reduction is completed in the Offers collected status, so this field will remain empty for now.

The View reduction button will be displayed in the Published status. We will return to it later.

Information about the procedure is displayed below on the page. It is located on the tab of the same name, where basic information such as identifier, deadlines, organization, event parameters and automatic extension (if set) are provided.

The next tab is Positions. Here you can see the positions that are involved in the procurement procedure and see comments on them.

Purchase Method Coefficient or Price

Depending on the selected procurement method, the display of price data for the item will differ. First, let's look at the Coefficient procurement method. In this case, the Starting price without VAT, Reduction step without VAT and Price limit without VAT will be expressed as coefficients. When you hover over the coefficient value, you will see its value in monetary terms.

With the Price procurement method, all prices will be indicated immediately in monetary terms without using coefficients. This is the main difference between the different procurement methods. Subsequent settings will be the same for both methods.

The next tab is Notes and attachments, here you can read the comments on the procurement procedure left by the organizer. By clicking on the Read more button, a window with the full text of the comment will open.

Also on this tab there are attachments on the procurement procedure. Files from the purchaser will be attached here.

The last tab in the procurement procedure is Tracking. Information on the procedure change by the purchaser and the movement of the purchase by status will be displayed here.

Participation in the reduction

To participate in the procurement procedure, click on the View Reduction button. A modal window will open for selecting the currency and filling in the required fields for the offer.

After sending the data, the Control Panel of the reduction gear will open in real time.

Submitting bets 

We will consider the submission of bids using the example of the English reduction with the purchase method Price. With this purchase method, all prices will be indicated in monetary terms in the currency that you selected when filling out the participation form in the procedure.

Fill in the Price without VAT field for the items you want to participate in. Check carefully the entered rates for the items and the total cost of the offer, as it will no longer be possible to cancel the offer once submitted. After checking, click the Submit offer button.

After submitting an offer, your Price, Offer Cost, and Rank will be visible in the table with positions.

At the bottom of the page, in the History block, all errors that occurred will be displayed, as well as the positions for which the offer was submitted.

Once the bidding process is complete, you will be able to see the amount of the submitted offer and view your bids.

Rates can also be downloaded in .xls file format. In the procedure with the English reduction type, you will not be able to attach your files.

Carrying out the next stage of the procedure (rebidding)

Another stage of bidding can be created for the procurement procedure - Rebidding. Data can be copied to it from the previous stage.

When you go to the control panel, you will see your offers that were made in the previous stage, and you will be able to reduce the rate from the previously submitted offer.