Procedure card

You can go to the procedure card in several ways:

1) From the "My procedures" section, by clicking on its line.

In the My Procedures section, all procurement procedures will be displayed, but they can be filtered by the Active, Under Approval, Completed, Cancelled tabs.

2) From the link in the notification list in your personal account.

At the top of the page on the right there is a bell button, by clicking on it you will be taken to the system notifications tab.

The button will indicate the number of notifications received that have not yet been read. Such notifications are marked with a red dot. If the notification has already been read, it will not be marked with a red dot. 

From the notification, you can go directly to the desired procedure. To do this, simply click on the link with its number.

3) Using the link from the email notification.

Notifications will be sent to the email specified during registration.

Search procedures

You can search for procurement procedures by name or by procedure number via the search bar. The search will be successfully performed even by partial matches if there are typos in the query. The case does not affect the search results.

By clicking on the cross, the search query will be reset.

You can also use the advanced filter. To do this, click on the Filter button, and in the window that opens, select the fields by which you plan to filter the procurement procedures.

Filtering can be performed

• by procurement procedure number,
• by its name,
• by procurement procedure type,
• by procedure status,
• by proposal number,
• by proposal status,
• by procedure publication date,
• by proposal submission deadline.

In the date fields, you can specify not only a specific date, but also a time period between dates.

You can apply several different filters at the same time when searching. After filling in the filters, click the Show results button to see the procurement procedures that fall under the specified filtering.

In addition, for convenience, there is additional filtering of procedures by the proposals attached to them, if you submitted them, and by the status of the proposals, which is displayed directly in the table with procurement procedures. Click the filter button in the status column and select the desired values. Then click the Apply button so that the filtering by statuses is applied to the list of procedures.

Procedure parameters

To go to the procedure card, click on its line.

The top of the page will contain the basic information on the procurement procedure:

• Procurement procedure name - procedure name;
• Status - current procedure status;
• Items - number of items in the procurement procedure;
• Created by - name of the user who created the procedure;
• Order date - date and time of procedure publication;
• Start date - date and time of procedure start.

The Proposal field will contain your offer number after the auction ends in the Offers Completed status, so this field will remain empty for now.

The View Auction button will be displayed in the Published status. We will return to it later.

Information about the procedure is displayed below on the page. It is located on the tab of the same name, where basic information such as identifier, terms, organization, event parameters are provided.

Purchase Method Coefficient or Price

The next tab is Items, here is a list of items that are involved in the procurement procedure. All the basic information on the item will be displayed here, as well as the date and delivery address, quantity and unit of measurement; and the buyer's comments.

Depending on the selected procurement method, the display of data on the price of the item will differ. First, let's look at the Coefficient procurement method. In this case, the Starting price without VAT, Price increase without VAT and Maximum price without VAT will be expressed as coefficients. When you hover over the coefficient value, you will see its value in monetary terms. On the procurement procedure page, prices are indicated in the currency of the procurement procedure. Then, when participating in the procurement, you will be able to select the currency for participation. The planned price without VAT has a monetary value.

With the Price purchasing method, all prices will be indicated immediately in monetary terms without using coefficients in the currency of the purchasing procedure. This is the main difference between the different purchasing methods. The subsequent settings will be the same for both methods.

The next tab is Notes and attachments, here you can read the comments on the procurement procedure left by the organizer. 

The last tab in the procurement procedure is Tracking. Information on the procedure change by the purchaser and the movement of the purchase by status will be displayed here.

Participation in the auction

To participate in the procurement procedure, click the View auction button. A modal window will open for selecting the currency and filling in the required fields for the offer.

After sending the data, the Real-Time Auction Control Panel will open.

Submitting bets

We will consider the submission of bids using the example of a Dutch auction with the purchase method Price. With this purchase method, all prices will be indicated in monetary terms in the currency you selected when filling out the participation form in the procedure.

Submission of offers in the auction is done for each item separately. Prices will be converted and displayed in the currency that you selected when switching to the auction control panel.

By clicking the Submit Offer button, you are locking in the price specified in the Current Price Excl. VAT field as your offer. This price will be shown in the Price Excl. VAT field. Please note that once you have clicked the Submit Offer button, you cannot cancel your bid.

Below in the History block you can see the history of submitted proposals, as well as changes in the status of the procurement procedure.

Completion of the procurement procedure

Once the procedure is complete, you can see the amount of the submitted offer and view your bets.

Rates can also be downloaded in .xls file format in the Positions section.

Carrying out the next stage of the procedure (rebidding)

Another stage of the auction can be created according to the procurement procedure - this is called Reauction. If the next stage is held after the Dutch auction, the offers from the previous stage are not copied. Also, offers are not copied if the next stage of the Dutch auction type is created from any other type of procurement procedures. That is, if the Dutch auction is used during the next stage, the next stage will start from scratch without previous bids.